Training Coordinator

Company Description

Kehillah Studios is an academy dedicated to building a community of African/Black creatives by promoting African storytelling through animation, film, and art/design. Established with the vision to empower African creatives, Kehillah Studios provides training in disciplines such as Animation, Filmmaking, Games Art, Photography, Sound Design/Music Production, and Graphic Design. Our training methods include workshops, networking opportunities, development days, and seminars. Our aim is to create a community that produces creative visuals promoting African storytelling, Christian values, and moral ethics, and to provide original stories that inform and teach about African culture.

Role Description

This is a part-time voluntary remote role for a training coordinator. The training coordinator will be responsible for organizing and coordinating training programs, managing training schedules, and ensuring effective communication with trainees and trainers. They will also oversee the development and implementation of training materials, track training outcomes, and provide support to participants during workshops, seminars, and development days. Additionally, the Training Coordinator will work closely with experienced creatives to facilitate knowledge sharing and skills development among trainees.

Key Responsibilities

• Assessing Training Needs: Identifying skill gaps and areas for improvement within the workforce by collaborating with department heads, HR professionals, and employees.
• Developing and Coordinating Programs: Designing in-house training sessions, arranging for external trainers, or selecting appropriate online courses to meet identified needs. This might involve creating interactive training programs across the company, selecting the best training methods for the purpose and audience.
• Evaluating Effectiveness: Measuring the impact of training programs through surveys, assessments, and performance metrics to determine if the objectives were met and to refine future programs.
• Managing Budgets: Overseeing the financial aspects of training programs, including costs for materials, external trainers, and other expenses, to ensure they remain within budget.
• Maintaining Records: Keeping detailed records of all training activities, including attendance, completion rates, and feedback, for audits, evaluations, and future planning.
• Communication and Collaboration: Effectively communicating training information, updates, and feedback to employees, trainers, managers, and other stakeholders.
• Logistical Support: Managing the administrative aspects of training, such as scheduling sessions, reserving rooms, ordering catering, preparing materials, and handling registration.
• Onboarding and Induction: Assisting with new hire onboarding and induction processes, including delivering training on company policies and procedures.
• Reporting: Gathering and analyzing evaluation data to assess training effectiveness and identify areas for improvement, then reporting these findings to management.

Skills and qualifications

• Strong knowledge of Animation, Filmmaking, Graphic Design, Photography or Music Production/Sound Design.
• Previous experience in training coordination, HR, administration, or a related role is beneficial.
• Strong Organizational Skills: The ability to manage multiple tasks, schedules, resources, and participant lists simultaneously is crucial.
• Excellent Communication Skills: Effective verbal and written communication is essential for interacting with diverse stakeholders, delivering presentations, and creating training materials.
• Interpersonal Skills: Building rapport and collaborating effectively with employees, trainers, and management is key.
• Attention to Detail: Ensuring accuracy in record-keeping, budgeting, and all aspects of training logistics.
• Tech Savviness: Proficiency in Microsoft Office Suite, Learning Management Systems (LMS), virtual meeting platforms, and other relevant software and technologies.
• Adaptability: Responding to changing training needs, priorities, and circumstances.
• Problem-Solving Skills: Addressing unexpected issues during training events and developing effective solutions.
• Time Management: Planning, executing, and overseeing training projects within deadlines.
• Instructional Design (Basic Understanding): Knowledge of principles for organizing content and creating engaging learning experiences.
• Location: Must be an African creative based in Europe or Africa.